Below this is a table where you can list all your the items in your travel expense. You can fill it out following the guide and with the help of the column headers. Such a format allows you and your manager or accounting personnel to see how much is spent in one day. There is also a grand total at the very bottom of the table to show you the total of each expense category.
You can also add more rows for the many days you are away on your business trip. You can record all your expenses as the day passes, to ensure that you have a complete compilation of your expense report, which is important for the company, particularly its finance department, with each and every trip. For example, for lodging you can enter the number of nights you will be staying and the cost per night. If you will be driving rather than flying, you can enter the total miles and the cost per mile.
Follow Us On Travel Itinerary Template. Packing List Template. Also, note down the date and the specific reason for your travel. Step 2: Summarize Your Travel Expenses Make a note and specify all the details of your expenses of each day irrespective of how many days you have traveled.
Step 3: Certify All Your Expenses You should be aware of who is in charge of all your travel-related expenses. You may be asked to certify your expenses first before submitting the document. This means the fund manager will approve, sign and provide a date to your expense report. Step 4: Note Your Travel Meals and Miscellaneous Expenses Take note of all your travel meals expenses if they are a part of your business travel expenses.
If possible include the meal receipts to prove the expenses. Also, make a note of all the miscellaneous expenses along with the receipts if incurred. Organize your report by attaching all the essential receipts and documents in chronological order. Use bullets or numbers to make a note of all the expenses in a systematic manner.
If yes, then this report template in Word is best suited for you. This sample template will allow for the reimbursement for your travel-related expenses once you are back.
With this sample, you can ask for reimbursement and easily record the purchases you paid on behalf of the company.
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