Here are a few meeting minutes templates and examples for different occasions. Executive meetings typically focus on strategy planning and KPI reviews, and their minutes tend to be longer and more formal. Here's an example:. It's important to note that, as more and more companies embrace remote work, many meetings are now conducted asynchronously. It's becoming especially common for status update meetings where the aim is to share information rather than to have a roundtable-style discussion.
In this case, having minutes becomes even more critical, in essence replacing the actual physical meeting. Weekly status updates and sprint retrospective meetings are common examples.
At the end of the day, it's up to you to find the format that works best for you and your team. There is no one-size-fits-all when it comes to meeting minutes, but we hope that you use these examples as inspiration for your own notes. Nuclino brings all your team's knowledge, docs, and projects together in one place.
It's a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos. Try it now. What are meeting minutes? What is the purpose of meeting minutes? Minutes usually capture information such as: Names of participants Date and time of the meeting Agenda items covered Decisions made by participants Follow-up actions and next steps Here's an example of meeting minutes taken in Nuclino : Meeting minutes example in Nuclino Nuclino is a unified workspace where you can share and collaborate on documents , manage projects , onboard new employees , take meeting minutes , collaborate on documents , and more.
Here's why taking meeting minutes is worth the effort. How to take meeting minutes effectively Keep the minutes easily accessible In the past, minutes would be shared with the participants as an email attachment. Internal wiki tools, such as Nuclino allow companies to organize and collaborate on their minutes much more efficiently: Every note can be collaboratively edited in real time.
Relevant notes can be found instantly using the search feature. Stakeholders can easily leave comments and feedback. Related meeting minutes can be linked together and organized hierarchically. Prepare the meeting agenda in advance Often neglected, a meeting agenda is one of the best ways to ensure you stay focused and prevent unproductive meetings.
Record attendance Include a list of participants, both present and absent, and share the minutes with them after the meeting. Follow a clear structure Using your meeting agenda as an outline, separate your notes into clear categories, for example, discussion items, decisions made, and tasks and next steps. Ask the participants to review Make sure that your minutes are complete and accurate by asking other participants to go over them.
Share with all relevant stakeholders After the meeting, share the minutes with anyone who might find them relevant even if they didn't participate. You should wrap-up your notes right after your meeting concludes, while everything's still fresh in your mind:. You made it! This last step is crucial: make sure to share your meeting minutes with all meeting attendees and relevant stakeholders. Furthermore, you can choose to store your meeting minutes in a collaborative tool like Slite so that everyone has easy access to it.
Productive and effective team meetings are not only good meeting minutes: you'll need to ensure that the right people have access to the right knowledge before, during and after your meetings and can easily collaborate on it. Slite will help you make your team meetings better:. Laure Albouy is Slite's first marketing hire and in charge of Product Marketing.
Her role? Making sure our users get the most out of Slite —including guides, product announcements, market research and more. Laure lives in Paris and is a pasta afficionada. You can now start discussions and reach decisions in Slite.
By browsing this website, you accept our cookie policy. How it works All about the features. Sign in. Brought to you by Slite , a communication tool that empowers remote-first teams. Table of contents What is a project outline. Nobody loves meetings at Slite. If you're a nonprofit with regular board and member meetings and you want to save time and money managing your organization, get a free trial of WildApricot , an all-in-one membership management software which allows you to:.
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Meeting minutes are important — after all, they capture the essential information of a meeting. We hope this article helps meeting minutes newbies in getting started in creating effective meeting minutes for your organization. Thank you for reading our guide on how to write meeting minutes!
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Example Sites Website Themes. Customer Reviews Success Stories. Expert Webinars Targeted Impact. Contact Us Log In. Try Now. Table of Contents. New To Writing Meeting Minutes? What Are Meeting Minutes? The five steps that you must include are: Pre-Planning Record taking - at the meeting Minutes writing or transcribing Distributing or sharing of meeting minutes Filing or storage of minutes for future reference For more detail on each step, read on!
Or if you're just looking for a list of meeting minutes templates, check out this post. What Is the Purpose of Meeting Minutes? But it is important to capture the essence of the meeting, including details such as: decisions made motions made, votes, etc.
As mentioned above, there are essentially five steps involved with meeting minutes: Pre-Planning Record taking - at the meeting Minutes writing or transcribing Distributing or sharing of meeting minutes Filing or storage of minutes for future reference.
Pre-Planning Meeting Minutes: A well-planned meeting helps ensure effective meeting minutes. What Is the Agenda of a Meeting? Motions taken or rejected Items to be held over New business Next meeting date and time You can find more templates and details on formatting meeting minutes here.
Tips that might help your note taking: Create an outline — as discussed earlier, having an outline or template based on the agenda makes it easy for you to simply jot down notes, decisions, etc. If you are taking notes by hand, consider including space below each item on your outline for your hand-written notes, then print these out and use this to capture minutes. Check-off attendees as they enter the room - if you know the meeting attendees, you can check them off as they arrive, if not have folks introduce themselves at the start of the meeting or circulate an attendance list they can check-off themselves.
Record it — literally, if you are concerned about being able to keep up with note taking, consider recording the meeting e. Meeting Minutes Template: Here's a simple template you can refer to next time you need to take meeting minutes. Meeting Minutes Sample: Still wondering if you're taking notes correctly?
Here are some tips that might help: Try to write the minutes as soon after the meeting as possible while everything is fresh in your mind.
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