If you receive a multi-year award, we will include information on anticipated subsequent funding periods and their tentative levels of funding. Carefully review all portions of your NoA to understand the terms and conditions of your award and respond to any time-sensitive requests. Failure to respond may result in a negative action. You are bound by the terms of award, as are we as the awarding agency. If we make modifications—a change in the budget and project period of funding, amount of support, or in the terms and conditions—we will send you a revised NoA.
Be sure you receive an on-screen confirmation message that you successfully submitted your submission.
If you do not, the submission has not gone through, and we have not received it. Your representative will then provide you a temporary password via certified mail. You may make grant payments via one of several advance payment methods or by cash request on a reimbursement basis.
If the cash request is for an advance payment, you may request funds monthly based on expected payments during the succeeding month and the amount of federal funds already on hand.
If we advance you federal funds, you must make payments checks written, signed, and issued to the payees by the close of business the next workday you receive the funds. You should place federal funds in an interest bearing account. You must maintain a Financial Management System FMS to accurately record, report, and manage the funds we provide you.
You must have a written procedure to account for program income. These procedures should provide reasonable assurance that you correctly earn, record, and use program income per program requirements. You must have written procedures for determining allowable costs. All parts and sections within 45 CFR 75 apply to educational institutions, state and local governments, and non-profits. The regulation text notes any exceptions by entity type. You must report changes to budget and program plans.
If these changes could significantly affect the project or materially impair the ability to meet objectives, we require prior approval. For post-award changes, you may re-budget within, and between, budget categories in the approved total direct cost budget of the project to meet unanticipated requirements or to accomplish certain programmatic changes. However, there are certain circumstances, as described in the HHS Grants Policy Statement, for which we require prior approval.
To receive indirect costs under a federal award, your organization must have a federally-negotiated indirect cost rate agreement. Such an agreement is generally not negotiated until an organization is the direct recipient of an award. Use the EHB Prior Approval Requests to start your request, upload required documents, and when complete, submit your request. In some cases, we may waive prior approval requirements through "Expanded Authority.
Generally, we won't approve your request until you submit the appropriate FFR, and it indicates the available funds. Submit carryover requests as soon as possible, and no later than 30 days, after submission of the FFR to maximize the amount of time in the next budget period in which you may spend funds.
Do not spend carryover funds until we give you prior approval. Unless provided as an expanded authority, you must obtain prior approval for any extension up to 12 months. We will not approve any extension request if the primary purpose of the proposed extension is to permit the use of unobligated balances of funds.
Real property is any land, including land improvements or structures, that you purchase with award funds, excluding movable machinery and equipment. Title to real property remains with you, provided you use the property for the authorized purpose of the project.
Your use of real property for other federally sponsored projects requires our prior approval. We limit this to projects with purposes consistent with your original HRSA project. When you no longer need the real property, you must request disposal instructions from your GMS. Depending on individual circumstances, different options for disposal are available. It may include sale of the property, transfer to another service provider, or another method.
Equipment refers to actual, concrete personal property, including exempt property charged directly to the award. If you no longer need it, you must request disposal instructions from your GMS. You may not donate the equipment. We require property reports to track the status of the property you used to carry out the award. You may acquire a variety of commercially available goods or services in connection with a HRSA-supported project or program.
You can use your own procurement procedures that reflect applicable state and local laws and regulations, as long as those procedures conform to the applicable HHS regulations 45 CFR You are responsible for the settlement and satisfaction of all contractual and administrative issues related to contracts entered into, in support of an award. This includes disputes, claims, protests of award, source evaluation, or other matters of a contractual nature. Avoid real or perceived conflicts of interest and non-competitive practices among contractors when procuring with federal funds.
If you are considering a subrecipient, many federal agencies require that you seek prior approval from the funding agency prior to passing down the funds.
Once approved, a subaward agreement must be entered into with the subrecipient and include all required subaward terms as detailed at 2 CFR Part Additionally, the Uniform Guidance requires that you assess and monitor the subrecipient activities.
The monitoring should begin with a risk assessment to determine the level of monitoring required for the organization. You will want to request certain documents from the subrecipient, including the most recent Single Audit. If the subrecipient has had a Single Audit, it should be reviewed for any prior findings. Although, the Uniform Guidance does not specify a specific time when the risk assessment should occur, it is a good idea to conduct it before seeking prior approval from the funder or as part of the formal agreement process.
Once the risk assessment is complete and documented, the risk level should dictate the level of monitoring required.
All monitoring efforts should be documented. In fact, all contracts, subawards, grantor communications, and other activities carried out under the federal award should be documented. It is best practice to keep a shared electronic file of information that key staff managing the award can access.
Creating a central location for documenting activities will help staff respond quickly to requests during the Single Audit or as part of a desk audit performed by the funding agency. You will also want to make sure that you include submitted federal financial reports, programmatic reports, reviewed and approved expenditure detail reports, and budget-to-actual reports in this file as well.
The area of procurement and suspension and debarment frequently requires changes to existing procedures. Procurement relates to the procuring of goods and services directly being charged to the federal award. These would include the prescribed procurement methods at 2 CFR Part This is a must if procuring goods and services directly for federally funded activities.
As program activities progress, you may want to consider performing periodic internal audits to ensure that staff and all departments are adhering to the grant requirements. During the internal audit, staff can review:.
It is a good idea to review budget-to-actuals about three months before the end of the award to determine the need for requesting a no-cost extension. A no-cost extension extends the life of the award but does not add any additional funding to the award during the extension period.
The no-cost extension is meant to give you the additional time that may be necessary to complete the approved scope of work. Grantors are usually amenable to an extension of up to 12 months when requested prior to the original award end-date. An edition of Federal grants management handbook. Written in English. Subjects Grants-in-aid -- Law and legislation -- United States.
Table of Contents [v. Edition Notes Published in under title: Federal grants reporter Loose-leaf for updating Includes unnumbered volume: Federal agency reference chapters and separately numbered section: Current developments. Includes indexes Other Titles Federal grants management handbook. Basic grants management guide. Federal agency reference chapters. Current developments. The Physical Object Pagination 3 v. Lists containing this Book.
0コメント